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Mid-level Project, program management jobs in Kampala, Uganda
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International Trade Centre
Programme Operations Assistant
Kampala, Uganda
Bixal
Chief Of Party - USAID Uganda Strategic Information Activity
Kampala, Uganda
Impact Initiatives
CLOSEDDeputy Country Coordinator
Kampala, Uganda
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USAID Uganda
CLOSEDProject Management Specialist (HIV - AIDS)
Kampala, Uganda
Closing: May 29, 2024
9 days remainingPublished: May 17, 2024 (4 days ago)
Job Requirements
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Job Summary
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The International Trade Centre (ITC) is looking for an impact driven, highly motivated agribusiness or climate professional to manage the implementation of a new four-year project targeting agribusinesses and farmers in ten districts Northern and Northeastern Uganda. The position is based in Kampala with frequent travel to Northern and Northeastern Uganda. The Programme Officer reports to the project manager based at ITC HQ in Geneva. The focus of this position is the technical lead and programme coordination of activities with the government counterparts, private sector partners and implementing partners to contribute to increased competitiveness and resilience and agribusinesses.
Requirements
• The applicant for the International Trade Centre (ITC) Programme Operations Assistant job must have at least seven (7) years of relevant experience in programme or project administration, technical cooperation or related area.
• The minimum years of relevant experience can be reduced to five (5) for candidates who possess a first-level university degree or higher.
Responsibilities
The International Trade Centre (ITC) is looking for an impact driven, highly motivated agribusiness or climate professional to manage the implementation of a new four-year project targeting agribusinesses and farmers in ten districts Northern and Northeastern Uganda. The position is based in Kampala with frequent travel to Northern and Northeastern Uganda. The Programme Officer reports to the project manager based at ITC HQ in Geneva. The focus of this position is the technical lead and programme coordination of activities with the government counterparts, private sector partners and implementing partners to contribute to increased competitiveness and resilience and agribusinesses.
Requirements
• The applicant for the International Trade Centre (ITC) Programme Operations Assistant job must have at least seven (7) years of relevant experience in programme or project administration, technical cooperation or related area.
• The minimum years of relevant experience can be reduced to five (5) for candidates who possess a first-level university degree or higher.
• Provides operational and administrative support to project planning and implementation activities, coordinating administrative processes for programme and project initiatives; liaises with the team at HQ, for procedural review and approvals, as established by the project team, and in accordance to ITC/UN processes, rules and regulations.
• Researches, compiles, analyses, summarizes, and presents basic information/data on specific programmes/project and related topics.
• Assists in the coordination of programme/project planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
• Assists in the preparation and review of project operations budget estimates ensuring that key information is included and justified; propose adjustments as necessary; supports in the preparation of reports;
• Assists in the monitoring of project implementation processes and schedules related to the agreed project outputs; categorizes, updates, tracks and analyses data related to programmes/projects, e.g. accounting records, outputs, resources utilized, variations/revisions, etc.; identifies operational issues and initiates follow-up actions; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant ITC legal, financial and other requirements.
• Prepares revised budget estimates; monitors and reports and keeps tracking system on expenditures and obligations, verifies availability of funds; initiates financial authorizations for expenditures using system ERP and ensures necessary approval by HQ;
• Serves as focal point for coordination, monitoring and expedition and operational roll-out of project implementation activities, involving coordination with the national project team, as well as liaison with diverse organisational units at HQ to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment of non-staff personnel, travel arrangements, organisation of and participation in training workshops, stakeholder meetings, etc., payments, procurement of equipment and services, etc.
• Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.
• Drafts correspondence and communications related to the project such as programme/project activity reports; coordinates review and clearance process of communication materials, certificates, etc. to be shared with project participants and stakeholders; supports in the generation of periodic and ad hoc reports, statistical tables, graphic content, and other background and project materials for communication with stakeholders;
• Provides guidance shares key onboarding information and training with new personnel, including National Consultants and Individual Contractors recruited as external experts and grantees for the project.
• Supports the national project team in activities related to mobilizing potential project beneficiaries, national government entities, Business Support Organizations (BSOs), local service providers and other relevant stakeholders, including the National Project Steering Committee (NPSC).
• Performs other duties as required.
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